Use the document descriptions and import data for effective archiving and improve document tracing. Document type, issue dates, document numbers and more will be saved. Also connect them with assets or preventative maintenance on the CMMS application so they’re easily found.
You can easily search for a document thanks to a user-friendly filtering system and an extensive range of parameters, from building to users and issue dates. Save time by finding documents on the equipment software after a few clicks of a button.
Building management documents often need revision and Singu FM makes it effortless. Revise existing ones, upload new versions or view older versions, all in one place.
Singu FM has an integrated OCR (Optical Character Recognition) feature. Create a searchable text version of a document when you upload a scanned paper file. When looking for documents relating to certain topics, use a search function and the portal will recognize which files contain relevant text.
You can easily share a document with someone, even if they do not have access to the Singu FM platform. Simply share a link. If documents contain sensitive information you can set parameters to manage access to the file or certain sections of it.
Let Singu Data Room help you manage your document archives by reminding you when it’s time to update certain files. The responsible party will receive an email notification in time to review the document before it expires. Expired documents are automatically labelled as such so you can instantly view up to date information on each file.
Let the portal help you manage your physical documents. Scan a barcode and Singu will list all the documents contained in the binders, shelves or stands. This saves employees time on physically paging through paperwork.
When physical documents are given to individuals to borrow, use the Singu virtual data room system to track these activities. If you’re looking for a certain manual, file or spreadsheet you’ll know exactly who should have it. Export a list of borrowed items if need be.
Your building’s documents are unique, so we give you flexibility in managing your archives. You can set your own categories, create parameters and use descriptions relevant to your type of files.
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