Facility & Maintenance Management

Facility Management Software: 16 Reasons Why You Should Use It

April 5, 2023

Facility management is a crucial aspect of any real estate business. It involves managing and maintaining the facilities that support the core business operations. Facility management includes a range of activities such as maintenance, cleaning, security, and space planning. To manage these activities effectively, businesses can use facility management software. In this article, we will discuss the benefits of using facility management software and share some easy-to-implement trips and tricks.

Why Should You Use Facilities Management Software?

Facilities Management Software can transform the way you manage your business operations. In this article, we will present 16 key benefits and reasons of using FM software that will convince you to integrate it into your facility management strategy. With the help of FM software, you can achieve greater efficiency, cost savings, and increased productivity.

Benefis of Facilities Management Software
Benefits of Facilities Management Software

1. Improved Efficiency

One of the main benefits is improving the efficiency of the facility management process. The software can automate many tasks that were previously done manually, such as scheduling maintenance tasks, tracking inventory levels, and generating reports. Automation can reduce errors, save time, and improve the accuracy of the data.

2. Cost Savings

Another core advantage of facility management software is cost savings in several ways. Firstly, it can help reduce the need for manual labor, which can result in significant cost savings. Secondly, it can help reduce maintenance costs by scheduling preventive maintenance tasks and identifying equipment failures before they become major problems. Finally, it can help businesses make informed decisions about facility-related expenses by providing detailed reports and analytics.

cost savings using facilities management software

3. Streamlined Communication

No less important benefit is improved communication between different teams involved in facility management. The software can provide a central platform for teams to collaborate and share information. This can help reduce miscommunication, ensure that everyone is on the same page, and improve the overall efficiency of the facility management process.

improved communication using facilities management software

4. Better Asset Management

Facility management software can help assets, facility and property managers to manage their assets more effectively. The software can track the location, condition, and maintenance history of each asset. This can help businesses identify which assets need maintenance or replacement, and can help ensure that all assets are being used efficiently.

5. Increased Productivity

Software dedicated to facilities management can increase the productivity of the workforce by reducing downtime due to equipment failure and maintenance issues. The software can schedule preventive maintenance tasks, which can reduce the likelihood of equipment failures. This can help ensure that employees have the tools and equipment they need to do their jobs effectively, which can help increase overall productivity.

Tips & Tricks

Use facility management software to schedule preventive maintenance tasks in advance to reduce the risk of equipment failures and increase equipment lifespan.

6. Improved Safety and Compliance

Using the mobile apps ensures compliance with safety regulations and industry standards. The software can track safety inspections, maintain compliance records, and generate reports on safety compliance. This can help businesses avoid costly fines and legal issues and can help ensure the safety of employees and visitors.

7. IoT Remote Monitoring

FM solutions can integrate with IoT devices to provide real-time monitoring of equipment and facilities. The software can track equipment performance, energy usage, and other metrics. This can help businesses identify potential issues before they become major problems and can help reduce downtime and repair costs.

Tips & Tricks

Use IoT remote monitoring to remotely manage facilities and assets, reducing the need for on-site visits and saving time and money.

iot monitoring using facilities management software

8. Enhanced Tenant Experience

Facilities management software can also help improve the tenant experience. By providing a central platform for communication between tenants and facility management staff, tenants can report issues, request repairs, and provide feedback on the facilities. The software can track tenant requests and ensure that they are resolved promptly. This can help improve tenant satisfaction and retention rates.

tenant experience app integrated with facilities management software

9. ESG Reporting & Sustainability

Another benefit of using such a digital tool is the possibility to report on their environmental, social, and governance (ESG) performance. The software can track energy usage, water consumption, waste generation, and other sustainability metrics. It can also generate reports on sustainability performance, which can help businesses identify areas for improvement and demonstrate their commitment to sustainability to stakeholders.

Tips & Tricks

Integrate ESG reporting and sustainability into facility management software to track and manage sustainability goals.

streamlined esg reporting using facilities management software

10. Parts & Inventory Management

Facility management software can help with managing parts and inventory more effectively. The software can track inventory levels, reorder points, and supplier information. This can help ensure that parts are always available when needed and can reduce downtime due to equipment failures.

11. Preventive Maintenance

FM software can schedule preventive maintenance tasks based on equipment usage, age, and other factors. This can help reduce the likelihood of equipment failures and can extend the lifespan of equipment. Preventive maintenance can also reduce the need for costly repairs and can help ensure that equipment is always operating at peak efficiency.

12. Workplace Management

The use of facility management software can help real estate companies to improve the management of their workplaces. The software can track occupancy levels, space utilization, and employee preferences. This can help businesses optimize their use of space and ensure that employees have the tools and resources they need to be productive.

13. Real Estate Portfolio Management

It goes without saying that managing real estate portfolios becomes much easier with facility management software. The software can track occupancy rates, lease expirations, and rental rates. This can help businesses make informed decisions about their real estate assets and can help ensure that they are maximizing their return on investment.

Tips & Tricks

Use real estate portfolio management features in facility management software to better manage properties and make informed real estate investment decisions.

14. Property Inspections and Audits

Let’s not forget about another huge use case and benefits of using the software which can assist real estate professionals in conducting property inspections and audits more efficiently. The software can track inspection schedules, generate checklists, and record inspection results. This can help businesses identify potential hazards, ensure compliance with regulations, and reduce the risk of accidents and legal issues.

Tips & Tricks

Schedule property inspections and audits using facility management software to ensure that properties are safe and compliant with regulations.

15. Integration with Visitor Management Systems

What is more, facility management software can integrate with visitor management systems to provide a more comprehensive solution for managing visitors. The software can track visitor arrival and departure times, record visitor information, and issue visitor badges. This can help improve security and streamline the visitor check-in process. By integrating with the facility management software, businesses can ensure that visitor data is captured and managed effectively.

visitor management system integrated with facilities management software

16. Integration with Vehicle Access Control

Another possible extension of the FM tool is integration with vehicle access control systems to provide automated control of vehicle traffic using RFID and LPR technologies. The software can track vehicle movements, issue parking permits, and control access to restricted areas. This can help improve security and reduce the risk of unauthorized access. By integrating with the facility management software, businesses can ensure that their vehicle access control systems are being managed effectively.

Tips & Tricks

Integrate visitor management and vehicle access control systems with facility management software to improve security and streamline check-in processes.

vehicle access control enhanced using facilities management software

How Facilities Management Software Can Help – Summary

To sum up, software for facilities management can help in a number of ways, including:

  • Facility management software provides real estate companies with a comprehensive solution for managing facilities and assets
  • The software streamlines facility management tasks, improves efficiency, and reduces costs
  • Facility management software improves tenant satisfaction by providing a better overall experience
  • ESG reporting and sustainability can be integrated into FM tools to help businesses track and manage their sustainability goals
  • Parts and inventory management can be integrated into FM software to help businesses track and manage their inventory levels
  • Preventive maintenance can be scheduled and managed using facility management software to help reduce the risk of equipment failures and downtime
  • With IoT remote monitoring managing facilities and assets is possible from a remote location and brings extra value
  • FM software enables efficient property inspections and audits
  • Integration with visitor management systems enhances security and streamlines the visitor check-in process
  • Integration with vehicle access control systems boosts security and reduces the risk of unauthorized access

Final Thoughts

In conclusion, facility management software can provide businesses with numerous benefits, including improved efficiency, cost savings, better communication, improved asset management, increased productivity, and improved safety and compliance. If you are interested in implementing facility management software in your business, there are many options available on the market. Be sure to choose a software that is tailored to your specific business needs and requirements.

Try Singu FM - Facilities Software for Modern Real Estate

Are you ready to take your facility management to the next level? Try Singu FM, the comprehensive facility management system that can streamline your operations, save you time and money, and help you achieve your sustainability goals. 

facility management software banner

With Singu FM, you can manage everything from preventive maintenance to parts and inventory management, IoT remote monitoring, real estate portfolio management, and more. Plus, our software is fully customizable and scalable to meet your business's unique needs. Don't wait any longer to improve your facility management – try Singu FM today!

Written by:
Kacper Troć
Team Lead at Velis Real Estate Tech

Sign Up for the Singu Insider

Sign up now to get access to our monthly newsletter about innovation, Singu products, and other important news from the PropTech world.

By clicking submit you agree to processing your personal data by Velis Sp. z o.o. Sp. k. for the purpose of processing your request. You acknowledge that you have the right to access and rectify above-mentioned personal data. Please visit our Privacy Policy to know more about how we process your data.
check icon
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

How to Increase the Value of Property and Building Services with PropTech Solutions

Wednesday, May 19, 10:00 - 11:00 am CET

Register for the webinar

Other articles you may also like