Property Surveys

Why You Really Need a Property Inspection Software in 2021

September 15, 2021

More and more real estate professionals are straying away from traditional “pen and paper” inspections and are choosing to carry out digital inspections via property inspection software. This mobile solution allows for instant information sharing amongst building teams which in turn is increasing efficiency, productivity and keeping costs down too.

In this article, I’m going to walk you through the top reasons and main benefits of using property inspection software.  

What Is Property Inspection Software?

Before introducing you to the main advantages of the property inspection software, let’s answer the question of what property inspection software really is. Inspection apps allow teams to go “paperless” during inspections. You can easily collect consistent data on-site, use audit templates, identify action items and generate protocols. Property survey apps are changing the way teams inspect as they provide a convenient and paperless platform that makes it easy to upload photos, mark on floorplans of any damage and resolve tasks while on site.

Whether you are performing an inspection yourself or hiring someone else to perform a quality assurance inspection, these property management software programs can help to reduce capital and operational expenditures, rise safety, and maximize the value of your property.

Types of Inspections to Perform Using Property Inspection Software

In real estate, a ‘property inspection’ is an evaluation of the condition of a property. It ensures that all the components of the building are in good working condition so that they can be used for their intended purpose. Property inspections are carried out on both residential, commercial, and industrial properties.

Inspection software can be a great way to ensure that all property inspections are done in a safe, accurate, and standardized manner. You can add issues, snags, defects, or any other observations you like. Here is a list of the different types of inspections you can keep track of via inspection software:

• Move-In/Move Out Inspections

• Annual/Quality/Periodic/Routine Inspections

• Interior/Exterior Inspections

• Unit Inspections

• Pre-purchase and Acquisition Reports

• Health, Safety and Security Inspections

• Structural & Engineering Inspections

• Retail Inspections

• Parking and Signage Inspections

• Walkthrough Inspections

For example, when a tenant moves out, it's important to thoroughly document the condition of the property and check whether there are any damages. Property inspection software allows you to do this on the spot with photos and notes that are stored directly in the cloud.

What Are the Main Benefits of Property Inspection Software?

We already know what property inspection software is so now, let’s focus on some of the main benefits of how property survey software can help.

Property Survey Checklist and Photo Mode
Property Survey Checklist and Photo Mode

1. Boost Productivity and Streamline Inspection Process

By using inspection management systems your entire team has visibility into inspection data across the organization. Inspections are more efficient, potential mistakes and omissions are less likely to occur, data is always up-to-date, and major issues are detected early. All using mobile devices such as smartphones or tablets.

“Property inspection software can increase accuracy and accelerate damage/defect documentation in various property types (offices, commercial, logistics, and other buildings)”

2. Increase Accuracy and Ensure Greater Transparency

Real estate inspection software is used by FM companies, contractors, property managers, and other real estate professionals. During inspections, you can quickly take pictures, mark on plans, easily add notes, and create work orders to fix problems or collect quotes from vendors. It makes your inspections more transparent and streamlines the communication between all parties involved.

3. Standardize Property Inspections

The main advantage of using automated property inspections technology is that you can standardize your inspections across your properties and teams. Standardizing inspections across your portfolio and team members will ensure that you always know the inspections have been done the right way. Property inspection software can make this easy by creating a digitalized inspection form from selected templates with a variety of question types.

When you have digital forms of inspection, you will be able to create checklists for particular areas of the property to make your inspections more consistent. It streamlines performing tenant move-ins/move-outs, periodic property inspections, and documenting defects during building handover.

4. Gain a Competitive Edge and Access to Data and Reports

Cloud-based property survey software makes it easy to store and find any property inspection data. That way, you don't have to worry about misplacing or losing reports – in fact, inspection data is always available on the go, and it's all securely stored in the cloud.

What is more, property inspection software gives access to multiple configuration options and different scenarios for scheduling and performing inspections. It makes the solution extremely useful and helps you gain an edge over your competition.

At the end of to process, you can easily generate PDF protocols directly from your iPad with signatures, photos, and all other relevant information. You will always be in line with legal requirements and quality standards that are in place.

Final Thoughts

Property inspection software is changing the way property, asset, and facility managers inspect for the better. Today, with the advancement in technology and mobile solutions, performing digital inspections has never been easier. Whether you need a solution for one property or the whole portfolio – property inspection software can help you get the most from your inspections, allowing you to:

• Perform a wide range of property assessments

• Create customized inspection templates and checklists

• Add comments, images, and corrective actions while working through the checklist

• Handle digital signatures

• Generate automated digital inspection reports with valuable insights

Are you looking for property inspection software? Try Singu FM Property Survey today – powerful software that minimizes paperwork by digitizing your inspections, standardize the inspection process across your properties, and give access to inspection data.

Written by:
Kacper Troć
PropTech Expert

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