Facility & Maintenance Management

Short Guide to Planned and Preventive Maintenance

June 21, 2022

What Is Preventive Maintenance?

Preventive maintenance (PM) or planned maintenance is a scheduled service visit that helps keep your equipment running properly. It is typically performed by trained professionals who know your equipment inside and out.

Preventive maintenance is a scheduled service visit that helps keep your equipment running smoothly and prevent small problems from turning into bigger ones. By catching issues early and performing regular maintenance, you can avoid costly repairs and downtime. It is also important because it can help extend the life of your equipment.

How Often Should I Do Preventive Maintenance?

The frequency of preventive maintenance depends on the type of equipment and how often it is used. For example, HVAC system that is driven daily will need more frequent maintenance than one that is only driven occasionally. Your facility and maintenance management software can tell you when to perform preventive inspections so you won't forget.

What Are the Benefits of Preventive Maintenance?

There are many advantages to performing preventive maintenance, including:

  • Reduced Repair Costs – By catching problems early, you can often avoid more costly repairs down the road.
  • Increased Lifespan – Regular maintenance can help extend the life of your equipment and equipment reliability improved
  • Reduced Downtime – By keeping your equipment in good working condition, you can avoid unexpected downtime and lost productivity.
  • Increased Safety – Regular maintenance can help ensure that your equipment is safe to use.
  • Performing fewer unnecessary inspections and maintenance
  • The number of errors in day-to-day operations is minimized
  • Risks of injury are reduced

What Are the Steps of a Preventive Maintenance Program?

There are four steps to setting up a preventive maintenance program:

  1. Identify the equipment to be included in the program.
  2. Determine the frequency of service visits.
  3. Create a maintenance schedule.
  4. Implement the software solution.

With a preventive maintenance program (for example Singu FM) in place, you can rest assured that your equipment is being properly taken care of and is less likely to experience unexpected problems.

Which Industries Benefit from Preventive Maintenance Programs

Preventive maintenance is a key part of any successful business operation. By investing in a planned maintenance software, businesses can avoid costly downtime and repairs. But which industries benefit the most from preventive maintenance app?

  • Manufacturing and production businesses are among the top beneficiaries of preventive maintenance. By scheduling regular maintenance checks, businesses can ensure that their machines are always operating at peak efficiency. This can help to avoid production delays and disruptions.
  • Transportation businesses can also benefit from preventive maintenance programs. By keeping vehicles and equipment well-maintained, businesses can reduce the risk of breakdowns and accidents. This can help to keep operations running smoothly and efficiently.
  • Another industry that can benefit from preventive maintenance is the food and beverage industry. By regularly cleaning and maintaining equipment, businesses can help to reduce the risk of contamination and foodborne illnesses. This is essential for protecting both customers and the reputation of the business.

Overall, any business that relies on machinery or equipment can benefit from a preventive maintenance program. By investing in regular maintenance, businesses can avoid costly downtime and disruptions.

Planned and Preventive Maintenance Program

How to Choose the Best Facility Management Solution?

There are a lot of options out there when it comes to choosing facility management solution like CMMS for your business. It can be overwhelming to try to figure out which one is the best fit for you. Here are a few things to keep in mind when making your decision:

1. Make sure the software is customizable.

You want to be able to tailor the software to fit your specific needs. There's no one-size-fits-all solution when it comes to CAFM or CMMS software.

2. Look for a solution that offers preventive maintenance capabilities.

Preventive maintenance is a key part of keeping your equipment running smoothly. Make sure the software you choose has this capability.

3. Consider ease of use.

You'll be using the software on a daily basis, so it's important that it's user-friendly. Look for a solution that is intuitive and easy to use.

4. Get a demo of the software.

It's always a good idea to see the software in action before you make a purchase. Most reputable companies offer free demos.

5. Pick experienced vendors.

Make sure you work with vendors who are experienced in the industry type you operate in. Equally important is the support offered and the implementation team that will help you deploy the solution into your organization.

What Is the Best Software For Preventive Maintenance Management?

The best software for preventive maintenance management is the one that suits your needs. The planned maintenance management software should have a comprehensive feature set, which includes:

  • Easy creating inspection and maintenance schedules for facilities
  • Mobile app to work in the field, even without the Internet connection
  • Flexible preventive maintenance checklists
  • Visualization of maintenance inspections for instant access to all maintenance plans
  • Digital signatures of performed inspections
  • Advanced reporting features and online protocols

We can help you find the right solution to suit your business and budget and streamline preventive management.

Preventive Maintenance Visualization
Preventive Maintenance Visualization

To Sum Up

Preventive maintenance (PM) is scheduled maintenance or servicing of equipment to prevent unexpected failures or deterioration. Preventive maintenance is a proactive approach to equipment maintenance that seeks to avoid or prevent potential equipment problems. Equipment is serviced or inspected on a regular basis to identify and correct any problems before they result in equipment failure or downtime.  Planned maintenance system software is used to manage and automate preventive maintenance tasks.

If you are looking to implement a preventive maintenance strategy, then consider using building preventive maintenance solution like Singu FM to help you manage and automate your maintenance tasks. Feel free to get in touch with us today and get a free demo. We'd be more than happy to explain how Singu FM works.

Written by:
Kacper Troć
PropTech Expert

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